Digital Publishing Coordinator

Job ID
Job Category
US-NY-New York


Practising Law Institute (“PLI”), an innovative leader in legal education programs and services, is searching for an experienced professional to fill the role of Digital Publishing Coordinator. This position requires a Bachelor's degree as well as a background in liberal arts or social science. PLI’s client base includes a large array of prestigious law firms, corporations and government agencies. 


This is a great opportunity for someone who enjoys working with technology and is excited by the advances being made in electronic publishing.





The Digital Publishing Coordinator is responsible for the ongoing conversion of Practising Law Institute’s (PLI) publications from electronic Word files into various electronic outputs through the RSuite content management system. These include legal treatises, practice guides, and answer books, which are distributed under PLI’s publishing imprint, PLI Press. Reporting to the Publishing Production Manager and under the direction of the Director, Digital Publishing, the successful candidate will “set up” PLI Press publications in the RSuite CMS, which will require that he/she review and confirm the accuracy of styled Word documents and convert them to required output files, such as XML, HTML, ICML, ePub, and Mobi.






  • Project setup: Responsible for creating new book projects in RSuite CMS for over 100 updates, new editions, and newly published PLI Press titles published annually, including entering metadata, and incorporating and arranging new and non-updated book components.



  • Running conversions: In consultation with the Manager and the Director, the Electronic Publishing Coordinator will be responsible for identifying the book components to be generated in-house for each book project in accordance with PLI’s publishing schedule, and using RSuite CMS to convert styled MS Word book manuscript into required electronic file outputs, such as XML, HTML, Mobi, and ePub.



  • Quality checking/troubleshooting: Checking all files produced through RSuite CMS to ensure quality; performing basic troubleshooting; reporting errors encountered in the RSuite platform, file conversions, and output files; tracking reported issues; and seeing issues to speedy resolution.



  • Delivering file outputs: Where necessary, delivering assembled, styled MS Word manuscript to Production and/or Editorial teams at the start of the book update process; and delivering finalized, quality checked file outputs to internal and external recipients, including colleagues within and outside the Publishing division, as well as production and licensing vendor partners, via email, FTP, or CMS interface.



  • Enforcing organizational standards: Enacting and enforcing RSuite-related organizational standards, including the RSuite book project initial setup; the organization within RSuite of file outputs produced using RSuite; and the organization within RSuite of file outputs produced by external production vendors, but stored within RSuite.



  • Styling Word manuscript: Where necessary, and as permitted by the production schedule, assisting in the application of styles to book manuscript contained within PLI’s MS Word templates.



  • Maintaining MS Word templates: Maintaining master versions of PLI Press’s MS Words templates; and ensuring that templates, including template styles, macros, and similar custom components, are complete, and up to date.



  • Other tasks as assigned.






  • A Bachelor's degree required. Background in liberal arts or social science preferred.
  • Minimum of three (3) years of experience in electronic book publishing production, preferably in professional or educational publishing, including hands-on experience in creating, quality checking, and troubleshooting obstacles to successful electronic publishing file outputs. Would also consider candidates with MLS background and relevant experience.
  • Must have a combination of education and work experience in publishing-related markup languages and file formats, such as XML, ePub, and Mobi.
  • Demonstrated initiative; a self-starter.
  • Ability to multitask and meet deadlines.
  • Extremely organized and detail-oriented.
  • Experience with RSuite CMS or similar publishing conversion software strongly preferred.





For over 80 years PLI has been considered the “gold standard” as a leader in continuing legal and professional business training education.  PLI presents over 400 live programs each year in state-of-the-art conference centers throughout the U.S. and abroad.  Recent international seminar locations include London and Hong Kong. 


In addition to hosting innovative live programs, PLI streams webcasts and offers on-demand programs for thousands of participants each day.  PLI publishes a variety of treatises, answer books, course handbooks and has an award-winning online research platform, PLI Plus. PLI offers the nation’s leading preparation course for the Patent Office’s Registration Exam, and provides SEC compliance and accounting training through its SEC Institute.  The organization also develops unique, engaging ways of learning through its Interactive Learning Center. Through its mission as a nonprofit organization, PLI is deeply committed to the pro bono community and public interest organizations.





PLI offers market-competitive compensation and a generous benefits package, including medical, dental and vision plans for employees and their families, PLI contributions to a retirement account, ample paid time off and holidays, summer Fridays, career development opportunities, and work-life balance initiatives.  The PLI work environment is interesting, collegial, intelligent and supportive.


Only those applicants who meet our requirements for this position will be contacted.


Practising Law Institute is an equal opportunity employer.  More information about PLI may be found on our website

EEO Statement

PLI is an equal opportunity employer and does not discriminate against any candidate based on age, race, color, religion, sex, sexual orientation, creed, national origin, marital status, disability, citizenship or veteran status.


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